Production Paperwork
Production Paperwork
For this shoot I took in the role of producer. This fits my personality as I am hard working, well organised and motivating of others. In our first group meeting we decided to assign roles to each member of the team, this was important to lay out what everyone was supposed to be doing in each stage of pre, pro and post. The group roles are as follows:
Producer: Emily and Natene
Director: Lewis
Schedule: Marcus and Natene
Casting: All
Camera: Marcus and Lewis
Sound: Emily and Natene
Lighting: Emily and Natene
Editor: Emily, Natene and Lewis
Graphics: Emily and Lewis
Colourist: Marcus
Transcript and data logger: Marcus and Natene
Everyone was happy with these roles and I were able to accommodate for everyone’s personal preferences of roles and their skill sets. It is important that we utilise everyone skills in specific areas to work quickly and efficiently.
I know traditionally the producer does all the paperwork in preparation for the shoot however, after discussing with the group we thought it best to delegate the workload of paperwork evenly across the group, this allowed everyone to have something to evidence in their blog and participate in pre-production as well as minimising everyone’s stress levels as the workload was even. The pre-production paperwork was distributed as follows:
Risk assessment: Lewis
Call sheet: Emily
Schedule: Marcus and Natene
Shot list: Marcus
Storyboard: Emily
Mandy ads: Natene
Contributor contracts: Natene
Scripts: Emily and Lewis
Mini directors treatment: Lewis
Liaising with contributors: Emily
Questions for Jo and Joey – Emily
Questions for Mike – Natene
Questions for Hi3 – Marcus
Hi3 research – Marcus
Maidstone studios research – Emily and Natene
I tried to delegate the work evenly and give people specific tasks which linked to their production roles. For example, as Lewis is director it was logical for him to do the director’s treatment, and for Marcus as camera operator it was beneficial for him to do the shot list.
After Marcus had completed his shot list he decided he does not need a story board as it was easy for him to follow the shot list.
My role as producer involved mostly keeping the group organised and ensuring work was being done for each deadline. I was tasked with contacting Jo Clark, Gavin Roberts and Joey Giraffe who would be our interviewees for the package. Lewis contacted Mike Rymer as another contributor for the package. This process was long and involved a lot of liaising between the contributors and the team to organise a time when everyone was free to shoot. As our contributors had very busy schedules, we had to act fast to meet their availability meaning we only had one week’s preparation before shooting our ‘in studio’ segment, this meant fast tracking the casting process as well as all areas of the pre-production. While doing this I also had to contact the studios to gain access to the location we wanted to use. I also had to do research into the Studio Sustainability Standard by Albert and Arup this was important as it is vital you know the story we want to tell as this help formulate the questions we ask. When building the questions, I made sure to ask open questions mostly beginning with ‘why’ and ‘how’ allowing the contributor to open the answer up more. When doing this I also wrote the script for the studio segment of the news package, it was easier for me to do this for the studio segment as I knew the research and questions so it easy for me to segue between stories and tie all the information together. I also made the call sheets for the shoot; this was quite easy but are also vital for productions as it ensures everyone knows where they are supposed to be and at what time. I made sure to get all the details from Lewis and Natene regarding our contributors e.g., names and contact details.
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